Operations Project Manager

Oakland, California | Full-Time

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Kiva Confections (www.kivaconfections.com) is the premier cannabis-infused edibles company in California, the largest cannabis market in the world. Kiva's line includes Kiva Chocolate Bars, Terra Bites, Petra Mints, and Camino Gummies. Our products are crafted from premium ingredients and skillfully combined with California cannabis. Since our beginning in 2010, our goal is to create confections that redefine what a cannabis confection ought to be. By applying art and science to ensure a deliciously consistent experience every time, we continue to deliver on that mission today.

We have aggressive growth plans as the legal market, and consumer adoption continues to expand. Key growth initiatives include bold platform innovation, best in class marketing, geographic expansion, strategic partnerships, and more. We are resourced for this explosive growth and looking for great people to help take us to the next level.

Job Summary

Kiva is seeking a Project Manager to join our growing Operations team to help lead the execution of our three year product pipeline. Innovation is the lifeblood of Kiva. Our pipeline is focused on innovating to meet the needs of the new and existing cannabis consumer, whether it’s being one of the first brands to test for potency, being the first in the edibles category to introduce discreet portable packaging, or using unique blends of terpenes to deliver targeted effects. In order to meet our goals of being the worldwide leader in edibles, we’ll need to accelerate the pace at which we introduce product innovation to the US market.

The project manager will work closely with all functions in the organization including Marketing, R&D, Procurement, Sales, Legal, and Quality to lead the team through the commercialization of our innovation and renovation projects. Developing a standardized process for launching products, timeline creation and management, and problem solving are critical components of this role. This position reports to the Director of Operations.

The successful candidate will work directly with internal team members and outside vendors to ensure deliverables fall within the defined scope and budget. They will coordinate with other departments to ensure all aspects of each project are compatible and identify resource gaps needed to meet project objectives and timelines.

As Kiva's Operations Project Manager, you will...
  • Develop a standardized process for which Kiva commercializes innovation and renovation projects (reformulations, new packaging and/or new equipment installations)
  • Manage from start-to-finish the entire scope of innovation and renovation projects; owning all areas of the schedule, timeline, budget, and change management
  • Create and manage a detailed project plan in Asana complete with dependencies, owners, deadlines and duration for each new product/project
  • Create and deliver dashboard reporting and overview of project status
  • Create and maintain comprehensive project documentation
  • Work with external partners, including co-manufacturing partners, packaging vendors, and equipment manufacturers
  • Collaborate with cross-functional leaders in each department impacted by projects to gather requirements, establish scope definition, define accurate timelines and deliverables
  • Identify and escalate project risks and issues appropriately
  • Manage changes in project scope, identify potential risks, and develop / test contingency plans
  • Conduct post project review to influence continuous improvement for project delivery
This job is for you if...
  • You thrive in complexity and love creating order out of chaos
  • You lead by example, and lead with compassion and integrity
  • You have exceptional problem-solving abilities
  • You can adapt and pivot when a new challenge arises
  • You have excellent verbal and written communication skills
  • You are an active listener
  • You are enthusiastic and eager to learn, and to teach others
  • You are proactive and detail oriented
What we are looking for...
  • B.A. or B.S. required
  • 3+ years of experience in project management, with focus on commercializing manufactured goods
  • CPG experience required; Cannabis experience preferred but not required
  • CPM or PMP certification preferred, but not required
  • Working knowledge of Asana and/or similar project management application
  • Organized, methodical, strong steering, analytical and problem-solving skills
  • Ability to think strategically along with a willingness to get your hands dirty is critical
  • Ability to be flexible and adaptable to changing priorities and environments
  • Ability to use instinct and experience to help teams navigate through project challenges
  • Genuine intellectual curiosity, strong interpersonal skills, and ability to form strong working relationships within a team
  • High capacity for execution. You can get a lot done in a short period of time.Demonstrated ability to manage multiple projects via prioritization, planning and task delegation (10 - 20 new product launches at one time).
Kiva Confections provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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