If you work smart, play hard, and want to use your technical skills in a rapidly expanding laboratory sector, we’d love to hear from you!
Greet and welcome all visitors, staff and general public in a friendly, courteous and professional manner; promptly answer and or transfer all telephone calls and take complete, accurate messages; distribute messages and incoming faxes and web inquiries.
Sort and distribute in-coming mail; prepare and process outgoing mail, including certified mailings, express packages. Bulk mailings, emails, etc.; assist with mailing of marketing information and coordinate community wide emails/mailing as needed, preparation of letters, memorandums, and other projects as necessary.
Maintain and reconcile petty cash and monitor outgoing monies from petty cash; monitor use of company credit card including collection of credit card receipts; distribute and log accounts payable invoices for payment processing.
Collection of customer payments and preparation of bank deposits, including contacting responsible parties regarding missing payments.
Maintain an organized, clean front office and lobby areas; maintain and monitor use of laboratory security badges; maintain community master key box and log of all laboratory keys.
Inventory and purchasing of office and janitorial supplies, marketing materials and promotional products, printed forms and packets.
Monitor vendor liability policies and obtain current proof of insurance when expired.
Become familiar with location of laboratory’s Disaster Manual, Safety Data Sheets (SDS).
Work with other employees, departments and stockholders to assist in areas as deemed necessary to support all aspects of overall operation.
Obtain approval from requisitioning department for necessary laboratory purchases.
Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items.
Shop for best available deals on needed items by looking up multiple vendor and suppliers to find the highest quality items for the lowest price.
Purchase items from vendors and suppliers and continually monitor and expedite orders as necessary.
Organize and maintain organization of digital and paper filing as needed to record purchases made and all other relevant information.
Track incoming shipments, verify, organize and file packing slips with PO’s and purchase requisition forms.
Build solid relationships with customers, vendors and distributors.
Assessing supplier and vendor operations and recommending improvements as needed.
Work in conjunction with the Director of Finance on accounts payable and accounts receivable.
Communicate with laboratory personnel on delivery updates.
Monitor inventory of consumable and set up reordering reminders to ensure the laboratory has all supplies necessary to perform testing.
Assist with Sample accessioning as needed in the laboratory.
Communicate with Field Technician to help maintain laboratory’s sample pick up schedule. Communicate any scheduling concerns and or problems with the Laboratory Director.
Excellent attendance, timeliness in reporting to work, and discussion of all absences, illnesses and injuries with the Director of Business development.
Perform all other related duties as assigned.
Proficient in all Microsoft Office applications, internet and software applications and ability to use multi line telephone system.
Excellent analytical, problem-solving, and decision-making skills.
Effective communication and negotiation skills.
Strong accounting background.
Detail-oriented, good organizational and prioritizing skills including ability to meet deadlines, solve problems, act independently and carry out oral and written instructions.
Ability to work under pressure, plan personal workload effectively.
Ability to multi-task and work in a fast-paced, changing, and challenging environment.